Important Updates for the Spring!

Hello Brothers!

New semester! More Kappa! This email contains important updates and reminders, so please read all the way to the end.

First Meeting:

  • Our first meeting will be Sunday, January 21st at 6pm-7:30pm in Hellems 211 (same room as last semester).
  • The first MEP will be immediately before at 4:30pm
  • All other meetings and MEPs are already in the calendar; it’s your responsibility to know when they are if you do not use the Kappa Google calendar.

Committees:

  • Reminder, we have two types of committees now: Core and Fluid
  • Core committees are the chair committees (Music, Service, and Brotherhood)
    • New members/Membership Candidates must spend their first full semester as an active member of one of the core committees as these will be the most involved and representative of Kappa.
  • Fluid committees are on an as needed basis; if you’d like to create a fluid committee, see below.
    • To create a fluid committee both executive and general body members must present to exec. the purpose of the committee and why it is needed.
      • In the case of a general body member they must also submit the names of at least two brothers willing to join their committee.
      • General body members that become committee leaders must attend the executive meetings.
      • A rough start and stop date for the proposed fluid committee must be presented
    • Run for as long as needed. Not required to meet weekly.
  • Choosing a committee:
    • Members must choose and commit to a committee by the second general body meeting of the semester. This gives them two weeks to explore the different committees and choose.
    • If a fluid committee adjourns before the semester ends, members must then join another committee if they are already not a part of another one. I.e. at no point in time can a member be on zero committees.
    • Committee chairs will report to the executive board the members of their committee.

Reminder of New Attendance Policy

  • All active members of Kappa are required to join at least one committee a semester, but are encouraged to join as many as they are interested and willing to commit to. Members must be committed to their chosen committee for the entirety of the semester. New members must spend their first semester in one of the three core committees.
  • Attendance at committees will be taken but not punitive. Members should be self motivated enough to attend. Members will get out what they put in. Each committee may set their own attendance policy which may or may not be punitive.
  • Involvement in committees will be taken into consideration when deciding, elections, and active status.
  • 75% attendance at general meetings – max. 2 meeting absences (Skypes allowed and do not count against your absence count)
    • Absences must be reported to Kristina, whether they are excused or not – this is simply for the courtesy and respect of your fellow brothers
    • Excused absences include: musical performances, school requirements (homework does not count – this includes practicing if you are a music major), hospitalization, funerals, scholarship commitments, possible others on a case-by-case basis. REMEMBER: I can’t excuse you if you don’t tell me you’ll be gone; it’s on you to communicate.
    • Things that will not be excused: weddings (you should know about these ahead of time and should plan your absences accordingly), sick days (you can Skype in from home), homework, review sessions, possible others on a case-by-case basis.
    • Exceeding 2 unexcused absences from general meetings may result in probationary status.
  • If you have questions about attendance, please please please ask. Better to ask then get accidentally penalized due to a miscommunication.

Calendar

The Kappa calendar is more or less updated with meetings, events, and the basketball band schedule. There is a LOT! Something almost every week. Some things are still tentative, but final dates will hopefully be decided on by the next executive meeting, so hang tight on those. Other events that need to be on your radar are:

February 3rd (Saturday): PUT THIS ON YOUR CALENDAR NOW! We will be having a meeting, MEP, and (fingers crossed) 1st Degree on this Saturday because the 4th is Super Bowl Sunday. We figured it would be easier to move everything to another day than to risk absences and/or scheduling conflicts.

February 16th-17th (Friday – Saturday): MWD District Day at Colorado School of Mines! This is an awesome opportunity that everyone should make a great effort to go to – especially if you’ve never traveled to a district event before. The cost will be zero as it is just up the road in Golden! You will get so so so so so so so much out of it – Kappa-wise and otherwise. https://www.facebook.com/events/133922557281989/

February 23rd-24th (Friday – Saturday): CU Honor Band Weekend (run by service committee, but everyone is required to volunteer to help pull it off)

February 25th (Sunday): Second Degree with MEP before

February 26-27th (Monday-Tuesday): One of National’s Chapter Field Representatives (CFR) – Alaina Peters – will be in Boulder to visit our chapter (hopefully she’ll make it in time for degree the day before as well). This is not an “inspection” and she is not the “fraternity police”, it just a routine visit and an opportunity for us to ask her any questions we may have. The visit will consist of the CFR meeting with all officers and the Director of Bands and Chapter Sponsor as well as a meet and greet with all of you! So please try and block out time on your calendar for Monday, Feb. 26th at 6:30pm-7:30 pm to do so. More details do come, just make sure it’s on your radar. For more information go here: https://www.kkpsi.org/cfr-visit/

March 11th (Sunday): Third Degree with MEP before

April 6th-8th (Friday-Sunday): Midwest District Convention!! Gonna be a blast. Location: Springfield, Missouri. Details to come.

April 21st (Saturday): “Yard Party” with the Xi Chapter at Colorado School of Mines, details to come

Other events with dates that are TBD: Recital, retreat, conducting clinic – see calendar for tentative options.

General Housekeeping:

Inactive Status: If for whatever reason you or someone you know are considering not continuing with Kappa this semester, you need to let us know. You don’t necessarily have to explain why, but the courtesy of information is much appreciated. Remember, if you haven’t finished paying off your dues, but are going inactive, you will still be responsible for paying off that debt as the chapter has already paid that money on your behalf.

Conditional Status: Conditional letters will be due February 3rd. Letter should explain why you are seeking conditional status and what you plan to do for the chapter in your absence. Writing a letter does not guarantee you conditional status as it will need to be approved by the chapter and Dr. Roeder. You are still responsible for paying dues while you are conditional.

Overall membership requirements: I’m tired of typing so if you’d like to see a concise list of the membership requirements, you can find them on the website here.

Phew! I think that’s all the big stuff! See you all on Sunday!

 

Kristina Lu

President of the Alpha Iota Chapter of Kappa Kappa Psi

kkpsi@colorado.edu

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Mini Minutes – 9/17/17

Hope everyone had an amazing week! Midterms are coming up so make sure you take some time for yourself! Go for a hike, stay in bed, get lots of sleep, stay hydrated and make sure you are eating well! the office healthy kevin diet vegetables GIF

Shoutouts

  • Ahnika is learning trumpet for Concert Band after a shortage of trumpets! Congrats to her picking up an instrument so fast and being a valuable asset to the Concert Band!                                       vision leadership trumpet essence theodore GIF
  • Thank you to everyone who helped pass out snacks and water to the UNC band!
  • Thank you to everyone who helped make snack packs and help build the chair stands last minute (also shoutout to Conner for getting tools and Maddie for helping plan everything so last minute)!

Some important officer report information:

  • Pay dues! $135 total – must have a payment plan set up or be paid in full by 9/24! Talk to Bennett for questions and how to pay – he and Nate will accept cash, checks made out to Kappa Kappa Psi, and Venmo. If you helped with Rockies, your dues will be $110. Should you help Trevor in the digitization project for three 2-3 hour sessions, you will get $25 back! If you haven’t paid dues yet for the previous year, do that ASAP.

Cheezburger animation cartoons & comics money shut up GIF

  • Conditional letters are due at 11:59pm on September 17th (which is in like an hour so GET ON IT). Letters will be given to Roeder this week and upon his approval, be voted on during the 9/24 meeting. If you have extenuating circumstances, please talk to Kristina ASAP.
  • Carrie will be doing the recruitment hike the morning of the Sunday after the Arizona game (October 8th). This tentative date will be made official later.
  • Trevor needs photos for the scrapbook! Log in to Shutterfly with the email, kkpsi@colorado.edu, using the password strive4thehighest.

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  • Look for a later post today for Reception sign ups! Thank you to Conner, Eric, and Helen for signing up last minute to help with the reception this Tuesday!
  • Leo thanks everyone for coming to get pizookies last week! This week’s Kappa Kappa Pstuesdays will be at Macky for the Wind Psymphony and Psymphonic Band concert at 7:30!

Image result for pizookie meme

  • Maddie is planning on making more bags for Washington’s pep band this Saturday. Six people will be needed to make them, 6-8 people need to help distribute. Thank you to everyone who helped clean this week after the game, sign ups are here if you are interested to help clean the band room!

Bubble Witch cats pets cleaning Giffy GIF

  • Gabi thanks everyone for helping with Kappa Kappa Pstreaks! Keep them going. If you want to get usernames or add your own, add them here! We watched the video Gabi made for NatCon and there is so much to learn! The brothers that went to NatCon will host workshops after Kappa meetings to discuss what they learned starting next week. Additionally, submit photos to post to social media to Gabi!
  • Ahnika had the opportunity to go to District Days in KU this weekend! She learned lots of valuable information pertaining to service and engaged in mock-chapter situations. The MWD will be commissioning a piece as well! For all the slides and important information, go to the MWD website!

We broke into committees for a couple minutes to discuss a bunch of cool plans for the future.

  • In jurisdiction, Nate discussed the plan for the year. This semester will be exclusively for looking at the specifics of the Constitution while next semester will be spent revising. This week, Section I will be analyzed with a specific emphasis on Article VI.
  • In membership committee, Carrie’s committee helped plan out Recruitment week:
    • Tuesday – Chatfield/Anderson Farms Corn Maze
    • Wednesday – Service night (Cleaning Practice Rooms)
    • Thursday – CU Wind Symphony Concert and talk about the history of the bands and Kappa
    • Friday – First night of Staycation! Carve pumpkins, costume party

 dancing halloween time year pumpkin GIF

  • In brotherhood committee, Leo’s committee came up with more ideas for Kappa Kappa Pstuesdays – if you have more suggestions, let Leo know. More expensive brotherhood activities will take place soon, closer to finals week.
  • In service committee, Maddie will be creating a regular schedule for practice room cleaning. She is taking suggestions for service projects in place of CU Band Day – small and large ideas are welcome!
  • In music committee, Andrew discussed some CSO concert dates we could attend! Some include Stravinsky’s “The Firebird”, etc. More details to come!

We discussed some important suggestion box info!

  • A suggestion asked that we maybe consider moving our meetings to another day other than Sunday.
    • General Consensus – Sundays are okay, but weekdays are preferable. After Spring registration, a survey will go out to discuss meetings for next semester.

We voted on the pronouns/names of our mascot today! Meet Bantha II, or Glory Deborah McBufface, using she/her/hers pronouns! Sign up to help babysit Bantha by clicking here!

Image may contain: 1 person, standing, mountain, grass, sky, outdoor and nature

Bantha II being offered to Wheat Jesus/Glucifer

That’s all for this week! Thank you all and AEA!

Mini Minutes – 9/10/17

Hey everyone, I apologize for the late posting of mini-minutes but I decided that getting sick was a better option for last night. I hope you all are getting through the semester great and hopefully not feeling like I am!

Let’s start off with some shoutouts!

  • Conner, Nate, Spencer, Colby, Carrie, and Maddie helped cleaned practice rooms last week!

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  • Conner worked almost a total of 80 hours helping out with Rockies fundraising!
  • Thank to everyone who helped with the Summer Music Academy and Chris Huls’ recital last week!
  • Trevor started Fun Fact Fridays!
  • Gabi met with Kristina and helped make some plans that will shape Kappa for the better!
  • CU beat Texas State in our home opener (skoooo)
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off to the PAC-12 championships

Some important announcements:

  • If you don’t go by the name that is on your Kappa certificate or membership card, talk to Kristina! For a small fee (or nationals can even cover the fee), you can change your name.
  • Dues will be due on September 24th. $135 for anyone who didn’t complete Rockies games, or $110 for anyone who did work at Rockies games. If you want $25 back, help Trevor with archives in the next coming weeks (three 2-3 hour sessions on Sunday Nights). Make sure dues are paid from last year ASAP!

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  • Conditional letters are due by September 17th. You must write a letter to the chapter to ask why you seek conditional status and what you plan to do to stay involved. On September 24th, each letter will be voted on and Dr. Roeder will give his seal of approval. Work is not a valid reason to go conditional!
  • The Center for Student Involvement is hosting the Core Leadership Program, including sessions that will be held Tuesdays, 3:30-5:00pm starting September 19th or Wednesdays, 4:00-5:30pm starting September 20th. You get to attend an overnight retreat in Estes Park on October 14th-15th and it’s free! Registration closes on the 15th, so register/talk to Kristina for further concerns. Click here for registration info!
  • A new Jurisdiction Committee will be created that will review the Constitution and clean up anything that we either don’t abide by or don’t need anymore. Nate will lead this standing committee over the next coming weeks. Commitment is important as this is a weekly ordeal!

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  • Carrie is creating a membership committee, in which you will help plan lessons for degrees/rituals, etc. Talk to Carrie if you’re interested!
  • Spencer is helping begin the Alumni Association and is preparing to gauge interest among alumni.
  • Trevor would love some input on snacks (opinions, dietary concerns, etc). He is also digitizing the scrapbook this year so make sure you are taking lots of photos. The Archive project will begin shortly on Sunday Nights, including scanning onto hard drives, snacks, and brotherhood.

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  • Andrew put reception sign ups on the Facebook group page. Conducting clinic will be on November 4th! A committee will be coming soon to further discuss CSO concerts. The tentative date for recital is December 9th, in which current brothers should complete this date rather than the later dates!
  • Leo is planning for a Staycation retreat November 3rd and 4th, including a sleepover and midnight hike! This week’s KKPstuesdays will be at BJ’s for Pizookies!

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  • Maddie is beginning a signup sheet for cleaning the band room after games soon. Since we are not doing CU Band Day this year, we can take on a larger service project, so stay tuned!
  • Gabi has adopted a mascot (as so generously donated by Carrie). Name suggestions are on the Facebook page. Check out the Facebook page for Snapchat usernames for streaks, and remember the longest streak at the end of the semester wins. The Instagram has been utilized and send Gabi photos so that your throwback thursday photos can be posted!
mascot

our mascot’s first C4C dinner ❤

We also voted on the budget this meeting. Check out the Google Drive for the full line-by-line item breakdown of the budget. The important things to note include:

  • Starting Budget: $10,820
  • Music Service (meaning money that benefits the College of Music such as tuba covers) was changed from $2,000-$2,500
  • Commissioning Fund (meaning money that was stored away for future members to use to commission a piece) was changed from $1,000 to $1,500
  • Travel Subsidies (what the chapter pays for travel to District/National events, including a possible per diem, hotel fees) was changed from $5,000 to $4,500.

We also quickly reviewed the calendar and highlighted some important dates:

  • Band Banquet – November 12th
  • Elections – November 26th
  • Recruitment Week – October 31st to November 2nd, will include KKPstuesdays, Staycation, Conducting Clinic

Next week we will discuss the suggestion box and other fundraising activities such as Rockies.

Thank you all! Have a wonderful week!

Status Conditions

Hello brothers,

Just a quick memo about status changes. If you for any reason have decided to not continue with Kappa this semester, email/text/message Kristina ASAP to talk about options. You do not have to explain why, but we don’t want to lose a brother because of a miscommunication or lack of knowledge of options to stay involved but at a less intense scale. This needs to be reported in the next week so the Chapter Summary Report can be reported to Nationals.

Additionally, conditional letters for the fall semester are due on the 17th – no exceptions. Members seeking conditional status must write a letter to the chapter explaining the reason for going conditional, what they plan to do for the chapter in their absence, etc. Conditional members must still pay dues. We will vote on each candidates status at the September 17th meeting, but the ultimate decision must be approved by Dr. Roeder. As a reminder, work does not qualify as a valid reason for seeking conditional status.

For more information on what your conditional letter should include, please reference the Constitution.

Mini-Minutes 2/4/17

MEP #1 tomorrow 2/5 at 4pm, room TBD. We will let you know as soon as possible. Meet in the Vortex unless told otherwise.

Come to Mines with us this Saturday 2/11 to play in their basketball band! Sign up here.

Next meeting will be Sunday, 2/12 at 4pm! There is a basketball game that evening. Make sure you are aware of the time change and plan accordingly. There will also be an MEP right before at 3pm. Big Brothers are asked to attend.

Pay for your QUARTER ZIPS!!!!! $20 to Bennett or Venmo @KappaKappa-Psi.

Conditional letters are due to kkpsi@colorado.edu by midnight tonight.

SIGN UP FOR RECEPTIONS!!!!

Degree was a success!! Thank you to all for helping and participating. All our PMs are now officially invited to all meetings and events (unless it pertains to degrees).

 

 

Today’s the Big Day!

First Degree is here! Quick reminders:

  1. Regular meeting at 5pm in the UMC. 
  2. Make reservations for dinner asap. Try and think outside the box so we don’t all bombard BJ’s at once ;). Make them for 7:45 or later just to give yourselves some wiggle room for transportation and photos.
  3. Dress semi formal
  4. Don’t forget your gift for your little!
  5. Also, conditional letters are due today! Email them to kkpsi@colorado.edu.

How exciting! Go buffs!